Business Office Filing System Categories

Part of small business kit for dummies cheat sheet.

Business office filing system categories.

A business will have different types of tax to take care of the main ones being payroll tax sales tax and income tax. File documents relating to these different types of tax into their own tax sections within the business filing system. Filing receipts and invoices properly is one of the most important things a small business needs to do. Traditional filing system.

And lastly not all of these filing categories need to be in a hanging file folder in a filing cabinet. The different sets of numbers can correspond to major categories and sub categories paralleling the encyclopedia system of filing and classification. Some may be in their own filing system some on your computer etc. Below are my suggestions for the categories of files you should create.

Keep the two types of information separate in your business filing system. Your personal filing system should include the following categories. In duplex numeric filing systems files are given numeric labels with several sets of numbers involved. Receipts and invoices.

To do that you need to set up all the correct files in the right categories. The following table suggests essential file drawers to label in an actual file cabinet or two and what must keep information to file in each. A filing system allows a business to. These are just a guideline to help you with your home filing system.

Today s declutter 365 mission designed to be done while working through the organize files challenge here on the site is to actually create your home filing system. Payroll and employee information. Few things are more important to a smooth running office than a filing system that works. Academic car employment financial health id insurance and real estate.

Dealing with the paperwork is a large part of running a small business. The prospect of starting organizing or cleaning up an office filing system has the power to make even the bravest among us hide behind a list of other more important to dos you don t have to hide anymore. These field tested tips will help you get and keep your office filing system in precise working order. If your business is ever subject to an audit and you are unable to produce the required documents in.

A nonexistent or messy filing system can add days of extra effort at income tax time as you don t want to miss out on tax deductions because of missing receipts. How to establish an office filing system. The traditional filing systems use a filing cabinet hanging files and manila folders. Most file systems are organized by subject or category which works well when set up correctly but can also be the most confusing when it s not.

Do what works best for you saves space and is convenient and a system that you will actually. There s just too much paperwork generated over time not to have one.